Accounting Specialist - Wilson County

  • 00295 Accounting Specialist Full-Time $3,128.00 - $5,287.00 monthly 11/30/17 Continuous



    Department:
    FINANCE


    Description:
    WILSON COUNTY JOB DESCRIPTION
    JOB TITLE: ACCOUNTING SPECIALIST
    FINANCE DEPARTMENT
    FLSA: Non-exempt

    **THIS IS A REPOST. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY. YOUR APPLICATIONS ARE STILL BEING CONSIDERED.**

    GENERAL STATEMENT OF JOB
    Performs difficult skilled technical work overseeing and participating in the processing and maintenance of financial records and reports, verifying and posting journal and general ledger entries, reconciling accounts, does related work as required. Work is performed under the limited supervision of the Finance Director.
     
    SPECIFIC DUTIES AND RESPONSIBILITIES
    Essential Job Functions
    Maintains and reconciles bank and account statements; determines and ensures appropriate usage; resolves issues and disputes; manages cash and investment accounts.
     
    Verifies and posts journal entries, and budget transfers into financial software; assists with the maintenance of the general ledger, establishes new account numbers, balances and posts daily transactions; assists with the preparation of budget amendments and annual budget process.
     
    Prepares and distributes invoices and funds to various county agencies and municipalities.
     
    Analyzes accounts and prepares various accounting, fiscal, statistical and narrative reports; distributes reports; prepares and maintains financial files and records.
     
    Processes voids and stop payments with the bank; serves as a liaison to the bank for any transactions or issues.
     
    Processes invoices for accounts payable; assists with accounts payable and receivable processes as needed.
     
    Processes insufficient fund transactions; coordinates with corresponding departments for collection.
     
    Manages and processes Escheats funds for submission to the state.
     
    Oversees and monitors postage and mail related financial transactions.
     
    Maintains and prepares a variety of budgetary and vendor related files; updates vendor codes; processes and submits 1099's.
     
    Performs other related work as required.
     
    MINIMUM TRAINING AND EXPERIENCE
    Associates/Technical degree with coursework in business administration, accounting, or related field and considerable experience in accounts payable, accounts receivable, government accounting and/or bookkeeping, or equivalent combination of education and experience.
     
    MINIMUM QUALIFICATIONS OR STANDARDS
    REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
    Physical Requirements: Must be physically able to operate a variety of automated office machines and equipment including computers, typewriters, calculators, copiers, facsimile machines, etc. Requires the ability to exert up to 10 pounds occasionally and/or a negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
     
    Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things.
               
    Interpersonal Communications: Requires the ability to speak and/or signal people to conveyor exchange information. Includes receiving instructions, assignments and/or directions from superiors.
     
    Language Ability: Requires the ability to read correspondence, reports, forms, purchase orders, invoices, checks, general ledgers, journals entries, manuals, financial reports, etc. Requires the ability to prepare correspondence, reports, registers, checks, etc. using proper formats. Requires the ability to talk to people with poise, voice control and confidence.
     
    Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists: to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form.
     
    Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to understand government accounting terminology.
     
    Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; to multiply and divide; to calculate percentages and decimals; to interpret graphs; to compute discount, interest, profit and loss, ratio and proportion, etc.
     
    Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
     
    Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.
     
    Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.  
     
    Color Discrimination: Does not require the ability to differentiate between colors and shades of color.
     
    Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
     
    Physical Communication: Requires the ability to talk and/or hear: (Talking expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.
     
    KNOWLEDGE, SKILLS AND ABILITIES
    Considerable knowledge of bookkeeping practices and procedures.
     
    Considerable knowledge of state and local fiscal regulations, policies and procedures.
     
    Considerable knowledge of application of established bookkeeping and accounting principles and techniques to governmental accounting transactions.
     
    Considerable knowledge of the principles and practices of record keeping and reporting.
     
    Considerable knowledge of QuickBooks.
     
    General knowledge of terminology used in the Department.
     
    Ability to use a variety of offices machines, including popular computer-driven word processing, spreadsheet and file maintenance programs.
     
    Ability to apply accounting principles and relevant laws and regulations to the preparation and maintenance of fiscal and accounting records and reports.
     
    Ability to maintain complex records and files, and to prepare reports from such data.
     
    Ability to type with accuracy at a moderate rate of speed.
     
    Ability to exercise independent judgment and initiative in applying standards to a variety of work situations.
     
    Ability to exercise tact and courtesy in contact with vendors and the general public.
     
    Ability to establish and maintain effective working relationship as necessitated by work assignments.
     
    Special Note: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.
    Last Revised: 12/30/2014

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