Categories » Purchasing and Contracting » Purchasing Q&A

Related SOG Blog Posts

Discussion Topics

  • Are any governments accepting and storing vendor forms (W-9, EFT form) electronically? If so, what is your procedure? What document management system are you using?
    Last post by Sonya Hicks - May 22
  • We are in need of a RFP for Municipal Building Cleaning Contract.  If anyone has a copy they can share we would greatly appreciate it.Thank you for your time!
    Last post by Drew Finley - May 6
  • This morning I received two of the same emails from a vendor from the Charlotte area trying to make his presence known and what his company does, and then about half an hour later,...  more
    Last post by Mike Hoppe - April 28
  • Good Morning,Does anyone have a sample RFQ for a roof replacement that you wouldn't mind sharing?Thanks in advance!-Thadd Hodge, IPDC
    Last post by Thadd Hodge - April 23
  • Good afternoon,I'm taking over many finance duties for our small town and wondered if there are any specifics I need to be aware of for the town to purchase an extra mower for tour...  more
    Last post by Julie Rothrock - April 20
  • Good Morning, I am reaching out to see what services other municipalities currently use for e-signing. Does anyone use Docusign and if so, would you be willing to share your f...  more
    Last post by Kathy Lopez - March 31
  • Good morning,
    I have some purchasing/contracting questions.  The last heavy rain we had about a month ago washed out the drainage infrastructure at one of our Town parks. ...  more
    Last post by Kesha Matthews - March 6
  • Good Afternoon All! 
    Has anyone purchased a dump truck or vac truck this fiscal year? If so, I would be interested in speaking with you about the purchase. 
    Thank you in ...  more

    Good morning, Is it standard to include  a request to provide proof of $1,000,000 each of professional liability  and general liability, workers' comp, employer'...  more
    Last post by Kesha Matthews - February 19
  • Good morning,Is is standard to include  a request to provide proof of $1,000,000 each of professional liability  and general liability, workers' comp, employer's liabilit...  more
    Last post by Kesha Matthews - February 10
  • Does anyone have an example of an RFP used for credit card payment processing they are willing to share? We are currently using Bill2Pay and want to switch. Our Tax and Health depa...  more
    Last post by JOHN FRYE - February 6
  • Does anyone use purchasing cards that has Munis?  If so please contact me directly.  We are just starting a pcard program and I would like to talk about how you enter the...  more
    Last post by Ellis Prevatte - January 23
  • Can an agency utilize government funds to purchase flowers for an employee's family member's funeral?Thank You
    Last post by Jason Forlines - December 9, 2019
  • We are also looking for example RFQs for finance software (GL, AP, AR, payroll, inspections, capital assests, ect.) Does anyone have an example they can shre? Thanks so much.  
    Last post by Tammy Holland - December 4, 2019
  • Good afternoon,We are a small municipality and wondered if other towns have a policy on spending authority for its different department heads, i.e. Park Manager?  In other wor...  more
    Last post by Jeffrey Moore - November 22, 2019
  • Good Morning,Our Fire Chief has asked me to see if anyone has an RFI and/or RFP for ladder trucks.Thanks!Susan O'BrienCity of King
    Last post by Susan O'Brien - November 12, 2019
  • The City of Wilmington is currently recruiting for the following position:
    Job Title: Contract Specialist
    Closing Date/Time: Mon. 10/28/19 11:59 PM Eastern Time...  more
    Last post by Jennifer Maready - October 16, 2019
  • Good afternoon,Does anyone have a resolution for the purchase of a new fleet of  Police vehicles that they would be willing to share?
    Kesha Matthews
    Finance Officer
    Town of Ca...  more
    Last post by Kesha Matthews - October 15, 2019
  • Does anyone have an RFP, for the renovation of an existing building into a police department, you would be willing to share?
    Last post by Susan Hogan - August 29, 2019
  • Something new for us, a vendor has requested to share our experience in a conference about their product, implementation and overall experience. The vendor is willing to pay the co...  more
    Last post by supriya raghav - August 14, 2019
  • I am the finance officer of a small town and we are considering getting new printers/copiers in the near future. Do any of you have a request for copier/printer lease proposal docu...  more
    Last post by Jeffrey Moore - June 19, 2019
  • We are looking for vendors to reach out to about air handling, duct work cleaning and sealing.  The vendor needs to be certified mold remediation specialist.  Please feel...  more
    Last post by Sandra Martin - May 14, 2019
  • Good afternoon,Would a removal and replacement of heat/ac system be treated as a building construction repair or a purchase with install?  Is there a legal definition of a con...  more
    Last post by Steven Graham - April 1, 2019
  • Has anyone recently completed a disparity study in their local community?  Any vendors that you would recommend to conduct one?  If so, when and how much was the cost?&nb...  more
    Last post by Shannon Moore - February 4, 2019
  • Is a Town wants to purchase land, is there a procedure or public hearing that is required?
    Last post by Cathy Payne - January 11, 2019
  • What is the best option related to postage meter/equipment -  lease or purchase?Does anyone have a contact?
    Last post by mary jane westphal - January 9, 2019
  • We are looking to review job descriptions for a Purchasing Agent within a municipality. Any help is appreciated.
    Last post by Dawn Friedman - January 9, 2019
  • Does anyone know a person with government purchasing experience that would be interested in assuming the role of purchasing officer/agent on a temporary basis for the Town of Clayt...  more
    Last post by Robert McKie - December 18, 2018
  • Good morning all,
    The City of Statesville utilizes a benefits broker to coordinate and bid our health insurance plan. This year we would also like to reserve the right to us...  more
    Last post by Evangelina Mendez - November 19, 2018
  • Does anyone have a travel reimbursement policy for elected officials? If so, can you please share it with me?Thanks,Daphna
    Last post by Jason Forlines - November 2, 2018
  • Does anyone have a job description for a procurement position that mainly handles contracts?  Or a purchasing position job description that has specific language regarding con...  more
    Last post by Brian Barnett - October 30, 2018
  • Does anyone have a RFP they are willing to share for C&D debris removal?Thank you,Christi Wood Town of Beaufort252-728-2141
    Last post by Christi Wood - October 17, 2018
  • We are looking for someone to do the project managing for our FEMA Hazard Mitigation Grants. Does anyone have a contact for someone they have used or know of someone who may be wil...  more
    Last post by Stephanie Humphries - October 15, 2018
  • Does anyone have a Debris Removal Monitoring RFP that they are willing to share.Thanks,Anthony BowersTown of Winterville252-215-2348
    Last post by Anthony Bowers - October 8, 2018
  • Norma Huston has a bidding diagram that is a part of her presentation on purchasing and contracting.  It shows the bidding thresholds, (informal and formal bidding), in a bar ...  more
    Last post by Beverly Beal - August 31, 2018
  • Good Afternoon! 
    There are still seats available for Contracting for Construction and Design Services taking place at the School of Government September 25-27, 2018.
    For more ...  more
    Last post by Susan Hutchinson - August 28, 2018
  • Does anyone have a sample bid announcement for Design-Build?
    Last post by Stephanie Humphries - August 22, 2018
  • Hello - we are in need of a contract we can use between us and a general contractor for a road paving project. The contract needs to have the legal verbiage required for e-verify, ...  more
    Last post by Shannon Moore - August 14, 2018
  • Will anyone be willing to share an RFP for a revenue management/cashiering system?  We plan to replace ours next FY.  Thank you! 
    Last post by linda daquil - August 6, 2018
  • Our City is now a Self-Insured Insurance Provider.  For those entities that are Insurance Self-Insured, do you bid out the Provider for Flu Shots or would this be considered a...  more
    Last post by Linda Lewis - July 18, 2018
  • Good afternoon,We are exploring the possibility of moving from our Lawson ERP System to Munis. In our evaluation process, we hope to speak with a number of other municipalities tha...  more
    Last post by Susan Crotts - July 16, 2018
  • Greetings:
    Please see below for announcements about 2 FEMA training programs offered by our friends Mary Glasscock and Andy Innis with the NC Division of Emergency Management Publi...  more
    Last post by Norma Houston - July 9, 2018
  • We are looking for a RFP for 95/96 gallon rollout carts in green or blue for trash and recyling. Has anyone purchased recently and be willing to share the RFP. We are not using any...  more
    Last post by Cathy Payne - July 2, 2018
  • The Office of Management and Budget (OMB) has issued a memorandum increasing the bid thresholds under the Uniform Guidance (UG).  OMB Memorandum M-18-18 increases the micro-pu...  more
    Last post by Norma Houston - June 22, 2018
  • Good Afternoon All! 
    Starting today, you will be using our new registration system to register for Contracting for Construction and Intermediate Purchasing. This means that ev...  more
    Last post by Susan Hutchinson - June 19, 2018
  • Does anyone have an informal bid form for documenting bid requests/responses?
    Last post by Stephanie Humphries - June 13, 2018
  • Interested to know what P&L insurance requirements other towns have established, particularly interested in what other NCLM P&L insurance customers are doing given the recent ...  more
    Last post by Robert McKie - May 16, 2018
  • For those of you who just didn’t get enough discussion about the Uniform Guidance requirements during our last webinar, we have more! And we’re adding to the discussion...  more
    Last post by Norma Houston - May 8, 2018
  • Good Morning,Does anyone have a document that meets the requirements from Memo 2018-06 from Sharon Edmundson?Thanks,Susan
    Last post by Mia Brown - April 25, 2018
  • Thanks to those of you who joined us this morning for our webinar on the Uniform Guidance procurement requirements.  As promised, resources are available on our SOG local gove...  more
    Last post by Norma Houston - April 24, 2018